A good cover letter can make a big difference when applying for a personal assistant job. It's often the first thing an employer sees, so it needs to grab their attention and show why you're the right person for the role.
Personal assistants have a special job. They help busy people manage their work and personal lives. This means the cover letter for this position needs to highlight specific skills and qualities.
In your cover letter, you should show that you're organized, can handle many tasks at once, and can communicate well. It's also important to mention any experience you have in similar roles or with tasks that personal assistants often do.
Remember, your cover letter should be short but powerful. It should make the employer want to read your resume and meet you in person. In this article, we'll look at how to write a strong cover letter for a personal assistant job. We'll also give you an example to help you get started.
Whether you're new to this kind of work or have years of experience, a well-written cover letter can help you stand out. Let's explore how to create one that will catch an employer's eye and increase your chances of getting an interview.
Personal Assistant Cover Letter Example
Dear Evelyn Rogers,
I am writing to express my strong interest in the Personal Assistant position at Robert Half. With my exceptional organizational skills, attention to detail, and passion for supporting executives in achieving their goals, I believe I would be an excellent addition to your team.
As a highly motivated and proactive professional, I have developed a diverse skill set that aligns perfectly with the demands of a Personal Assistant role. My expertise includes managing complex schedules, coordinating travel arrangements, handling confidential information with discretion, and streamlining administrative processes to enhance efficiency.
Throughout my career, I have consistently demonstrated my ability to anticipate needs, solve problems creatively, and maintain a calm demeanor in high-pressure situations. I am adept at multitasking and prioritizing responsibilities, ensuring that all tasks are completed accurately and on time. My proficiency in various software applications, including Microsoft Office Suite and project management tools, allows me to effectively manage documentation, presentations, and correspondence.
I am particularly drawn to Robert Half's reputation as a leader in the staffing industry and its commitment to connecting top talent with exceptional opportunities. I am confident that my strong communication skills, adaptability, and dedication to excellence would make me a valuable asset to your organization and the executives I would support.
I am excited about the opportunity to contribute to Robert Half's success and would welcome the chance to discuss how my skills and experience align with your needs. Thank you for considering my application. I look forward to the possibility of speaking with you further about this exciting opportunity.
Sincerely,
Shelly Dean
How to Write & Format a Cover Letter Header
The header of your personal assistant cover letter sets the tone for your application and provides essential contact information. A well-structured header ensures that your letter looks professional and makes it easy for hiring managers to reach you.
Key Elements of a Cover Letter Header
Your header should include:
- Your full name
- Phone number
- Email address
- City and state (optional)
- Date
- Recipient's name and title
- Company name and address
Formatting Tips
Keep your header clean and easy to read. Use a professional font and align the text to the left. Separate your contact information from the recipient's details with a space or line. Ensure that all information is current and accurate.
Professional Email Address
Use a professional email address, preferably one that includes your name. Avoid using quirky or unprofessional email addresses that might give a poor first impression.
Recipient's Information
Try to find the specific name and title of the person who will be reviewing your application. If you can't find this information, use a general title such as "Hiring Manager" or "Personal Assistant Recruitment Team."
By crafting a clear and informative header, you set a professional tone for your cover letter and make it easy for potential employers to contact you, increasing your chances of securing an interview for the personal assistant position.
Greeting Your Potential Employer
After crafting a professional header for your personal assistant cover letter, the next crucial element is the greeting. This section sets the tone for your letter and demonstrates your attention to detail and professionalism.
Use a Formal Salutation
Begin your cover letter with a formal salutation. "Dear" followed by the hiring manager's name is the most appropriate choice. If you know the name of the person responsible for hiring, use it. For example:
"Dear Mr. Smith," or "Dear Ms. Johnson,"
When the Recipient's Name is Unknown
If you don't know the name of the hiring manager, try to find it by researching the company or calling their office. If you're unable to find a specific name, use a general greeting such as:
"Dear Hiring Manager," or "Dear Human Resources Director,"
Avoid Outdated or Overly Casual Greetings
Steer clear of outdated salutations like "To Whom It May Concern" or overly casual greetings like "Hello" or "Hi there." These can make your letter seem impersonal or unprofessional.
Remember, the greeting sets the stage for the rest of your cover letter. A well-chosen salutation shows respect and attention to detail, qualities that are essential for a personal assistant role.
Introducing Yourself in a Cover Letter
The introduction of your personal assistant cover letter is your first opportunity to make a strong impression on the hiring manager. This crucial section should grab their attention and entice them to continue reading. A well-crafted introduction highlights your enthusiasm for the position and briefly touches on why you're an ideal candidate.
To create an impactful cover letter introduction, consider the following tips:
Start with a hook
Begin your letter with a compelling statement that immediately engages the reader. This could be an interesting fact about yourself, a notable achievement, or a genuine expression of enthusiasm for the role.
Mention the specific position
Clearly state the job title you're applying for and how you learned about the opportunity. This shows that you've tailored your letter to the specific role and company.
Briefly highlight your qualifications
In a sentence or two, touch on your most relevant skills or experiences that make you a strong fit for the personal assistant position. This gives the hiring manager a preview of what's to come in the body of your letter.
Express your interest in the company
Demonstrate that you've done your research by mentioning something specific about the company that appeals to you. This could be their mission, values, or recent accomplishments.
Keep it concise
Remember that the introduction is just the beginning of your letter. Aim to keep this section to 3-4 sentences, leaving room to expand on your qualifications in the body paragraphs.
By following these guidelines, you'll create an engaging introduction that sets the tone for a compelling cover letter, increasing your chances of landing an interview for the personal assistant position.
Strong Example
As a highly organized and detail-oriented professional with over five years of experience in administrative support roles, I was thrilled to come across the Personal Assistant position at Acme Corporation. My proven track record of efficiently managing complex schedules, coordinating travel arrangements, and providing exceptional support to high-level executives aligns perfectly with the requirements outlined in your job posting. I am eager to bring my skills in streamlining operations and enhancing productivity to contribute to the success of your executive team.
Why is this a strong example?
This is a strong cover letter introduction for several reasons. First, it immediately highlights relevant qualifications, including years of experience and key skills that match the job requirements. The opening sentence grabs attention by demonstrating enthusiasm for the specific position and company. The introduction also provides concrete examples of duties typically associated with a Personal Assistant role, showing the applicant's understanding of the job. Additionally, it concludes with a clear value proposition, indicating how the applicant's skills can benefit the company. The language is professional, concise, and tailored to the position, making it likely to capture the hiring manager's interest and encourage further reading.
Weak Example
My name is Jane Doe and I am applying for the Personal Assistant position at your company. I saw your job listing online and thought I would be a good fit. I have some experience in office work and I'm a hard worker.
Why is this a weak example?
This introduction is weak for several reasons. First, it starts with a generic and unnecessary self-introduction, which doesn't grab the reader's attention. Second, it fails to demonstrate specific knowledge about the company or position. The statement 'I saw your job listing online' shows a lack of research and genuine interest. Third, the claim of being a 'good fit' is not supported by any concrete examples or qualifications. Lastly, the mention of 'some experience' and being a 'hard worker' are vague and do not highlight any unique skills or achievements that would set the applicant apart. A strong introduction should be tailored to the specific job and company, showcase relevant skills and experiences, and immediately engage the reader with a compelling opening statement.
Writing the Body of Your Cover Letter
The body of your personal assistant cover letter is where you can showcase your qualifications and express your enthusiasm for the role. This section should highlight your most relevant skills, experiences, and achievements that align with the job requirements.
Highlight Relevant Skills
Focus on skills that are crucial for a personal assistant, such as organizational abilities, time management, communication, and discretion. Provide specific examples of how you've utilized these skills in previous roles.
Showcase Your Experience
Describe your most relevant work experiences, emphasizing tasks and responsibilities that relate to the personal assistant position. Quantify your achievements whenever possible to demonstrate your impact.
Demonstrate Your Knowledge
Show that you've researched the company and understand their needs. Explain how your skills and experience make you an ideal fit for their specific requirements.
Express Your Enthusiasm
Convey your genuine interest in the role and the company. Explain why you're particularly drawn to this position and how it aligns with your career goals.
Address Specific Job Requirements
If the job listing mentions specific qualifications or tasks, address how you meet or exceed these requirements. This shows that you've carefully read the job description and tailored your application accordingly.
Remember to keep your cover letter body concise and focused, typically no more than two or three paragraphs. Each point you make should reinforce why you're the best candidate for the personal assistant position.
Strong Example
As a dedicated Personal Assistant with over 5 years of experience supporting C-level executives, I am excited to bring my exceptional organizational skills and proactive approach to your team. In my current role at XYZ Corporation, I have successfully managed complex schedules, coordinated international travel, and streamlined office procedures, resulting in a 30% increase in executive productivity. My ability to anticipate needs, coupled with my strong communication skills, has allowed me to build positive relationships with stakeholders at all levels. I am particularly adept at handling confidential information with the utmost discretion and have a proven track record of executing high-priority projects under tight deadlines. My proficiency in Microsoft Office Suite, travel booking systems, and CRM software makes me well-equipped to hit the ground running in this role.
Why is this a strong example?
This is a strong example for several reasons. Firstly, it begins with a clear statement of the candidate's relevant experience and enthusiasm for the role. The content then provides specific, quantifiable achievements that demonstrate the candidate's capabilities, such as increasing executive productivity by 30%. It highlights key skills that are crucial for a Personal Assistant, including organizational abilities, proactivity, and discretion. The example also touches on important aspects of the role, such as schedule management, travel coordination, and stakeholder relations. Finally, it mentions relevant technical skills, showing that the candidate is well-prepared for the position. This comprehensive yet concise approach effectively showcases the candidate's qualifications and potential value to the employer.
Weak Example
I am writing to apply for the Personal Assistant position at your company. I have some experience working as a receptionist and I think I would be good at this job. I am organized and can use Microsoft Office. I am a fast learner and I work hard. I hope you will consider me for this position.
Why is this a weak example?
This example is weak for several reasons. First, it lacks specificity and fails to showcase the applicant's unique qualifications for the role of a Personal Assistant. The content is generic and could apply to many entry-level positions. Second, it doesn't demonstrate knowledge of the company or the specific requirements of the job. Third, the language is casual and lacks professionalism, which is crucial for a Personal Assistant role. The skills mentioned (organization and Microsoft Office proficiency) are basic and don't set the applicant apart. Lastly, it fails to provide concrete examples of how the applicant's experience as a receptionist relates to the Personal Assistant role, missing an opportunity to highlight transferable skills. A strong cover letter should be tailored to the specific job, showcase relevant achievements, and demonstrate enthusiasm for the role and company.
How to Close Your Cover Letter
The closing of your personal assistant cover letter is your final opportunity to leave a lasting impression on the hiring manager. This section should reinforce your enthusiasm for the position, express gratitude for the reader's time and consideration, and provide a clear call to action.
Restate Your Interest
Begin your closing paragraph by reiterating your excitement about the opportunity. Briefly mention how your skills align with the role and how you could contribute to the company's success.
Express Gratitude
Thank the reader for taking the time to review your application. This shows professionalism and courtesy, which are essential qualities for a personal assistant.
Include a Call to Action
Politely express your desire to discuss the position further in an interview. You can suggest your availability or mention that you'll follow up within a specific timeframe.
Professional Sign-off
End your letter with a formal closing such as "Sincerely" or "Best regards," followed by your full name. If submitting a hard copy, leave space for your handwritten signature above your typed name.
Contact Information
Even though your contact information is likely on your resume, it's good practice to include it again at the bottom of your cover letter. This makes it easy for the hiring manager to reach out to you.
Remember, the closing of your cover letter should be concise yet impactful. It's your final chance to make a positive impression, so ensure it's polished and error-free.
Strong Example
Thank you for considering my application. I am excited about the opportunity to contribute to your team's success and would welcome the chance to discuss how my skills and experience align with your needs. I look forward to speaking with you soon and learning more about how I can support your organization as a dedicated Personal Assistant.
Why is this a strong example?
This is a strong cover letter closing for several reasons. Firstly, it expresses gratitude for the reader's time and consideration, which is polite and professional. The closing also reiterates enthusiasm for the position, demonstrating genuine interest in the role. It subtly reinforces the candidate's qualifications by mentioning 'skills and experience' without being repetitive. The closing prompts action by expressing a desire for further discussion, which could lead to an interview. Finally, it ends on a positive note by emphasizing the candidate's willingness to support the organization, showing a team-oriented mindset. The language is confident yet respectful, striking a good balance for a Personal Assistant role where professionalism and interpersonal skills are crucial.
Weak Example
Thank you for your time and consideration. I hope to hear from you soon. Have a great day!
Why is this a weak example?
This closing is weak for several reasons. First, it's generic and could be used for any job application, showing no specific enthusiasm for the Personal Assistant role. It fails to reiterate interest in the position or company. The phrase 'I hope to hear from you soon' is passive and doesn't demonstrate proactivity. Additionally, it misses an opportunity to summarize key qualifications or express eagerness to contribute to the employer's team. A stronger closing would reaffirm the candidate's interest, highlight their fit for the role, and include a call to action, such as expressing interest in an interview.
Cover Letter FAQs for Personal Assistant
What is the ideal format and length for a personal assistant cover letter?
A personal assistant cover letter should be one page long, consisting of 3-4 paragraphs. Use a professional business letter format with your contact information at the top, followed by the date and employer's details. Start with a strong opening paragraph, highlight your relevant skills and experiences in the body, and conclude with a call to action. Keep it concise, focused, and tailored to the specific job requirements.
What key skills should I emphasize in my personal assistant cover letter?
Emphasize skills such as organizational abilities, time management, communication skills (both written and verbal), discretion and confidentiality, problem-solving, multitasking, and proficiency in relevant software and technologies. Also, highlight any industry-specific knowledge or experience that aligns with the employer's needs.
How can I make my personal assistant cover letter stand out from other applicants?
To make your cover letter stand out, research the company thoroughly and tailor your letter to their specific needs. Use concrete examples of your achievements in previous roles, quantify your accomplishments where possible, and demonstrate your understanding of the unique challenges of the position. Show enthusiasm for the role and explain why you're the perfect fit for their team.
Should I include references in my personal assistant cover letter?
Generally, you should not include references directly in your cover letter. Instead, mention that references are available upon request. Prepare a separate document with your references' contact information to provide when asked. However, if the job posting specifically requests references in the cover letter, follow their instructions and include them appropriately.