How to Write a Postal Service Cover Letter (With Example)

Learn how to write a professional cover letter tailored for the Postal Service. This guide provides step-by-step instructions and an example to help you create a strong cover letter and boost your hiring prospects.

Writing a good cover letter is a big part of getting a job with the postal service. A cover letter is a short letter that goes with your resume when you apply for a job. It tells the employer why you want the job and why you'd be good at it.

For postal service jobs, your cover letter needs to show that you understand what the job involves. These jobs often require people who can work well under pressure, handle physical tasks, and be very careful with details. Your cover letter should talk about these skills if you have them.

A strong cover letter can make you stand out from other people who want the job. It gives you a chance to talk about things that might not be in your resume. For example, you could mention times when you've been very reliable or when you've worked well as part of a team.

In this article, we'll talk about how to write a good cover letter for a postal service job. We'll explain what information to include and how to organize your letter. We'll also give you an example of a cover letter to help you get started. By the end, you'll have a better idea of how to write your own cover letter that will get noticed.

Postal Service Cover Letter Example

Evelyn Willis
(381) 476-3391
Catherine Lee
Hiring Manager
United States Postal Service

Dear Catherine Lee,

I am writing to express my strong interest in the Postal Service position at the United States Postal Service. As a dedicated and enthusiastic individual with a passion for serving the community, I am excited about the opportunity to contribute to the long-standing tradition of excellence in mail delivery and customer service that USPS is known for.

While I may be new to the postal service industry, I bring a fresh perspective and a strong work ethic that I believe will be valuable to your team. My attention to detail, physical stamina, and ability to work efficiently under pressure make me an ideal candidate for this role. I am committed to maintaining the highest standards of accuracy and timeliness in mail sorting and delivery, which I understand are crucial aspects of the job.

In addition to my personal qualities, I am eager to learn and adapt to the evolving technologies used in modern postal operations. I am comfortable with digital systems and have a quick learning curve when it comes to new processes and equipment. This adaptability will allow me to seamlessly integrate into your existing workflows and contribute to the ongoing modernization efforts of the USPS.

I am particularly drawn to the USPS because of its vital role in connecting people and businesses across the nation. The idea of being a part of this essential service motivates me to perform at my best every day. I am prepared for the physical demands of the job and am excited about the prospect of working in various weather conditions to ensure that mail is delivered accurately and on time.

Furthermore, I understand the importance of customer service in the postal industry. My friendly demeanor and excellent communication skills will enable me to provide exceptional service to the diverse range of customers I will interact with daily. I am committed to representing the USPS with professionalism and courtesy in all my interactions.

I am also aware of the USPS's commitment to sustainability and environmental responsibility. I am enthusiastic about contributing to these efforts and promoting eco-friendly practices in my daily work.

Thank you for considering my application. I am excited about the possibility of joining the United States Postal Service team and would welcome the opportunity to discuss how my skills and enthusiasm can contribute to your organization's continued success. I look forward to the possibility of meeting with you to further discuss this exciting opportunity.


Evelyn Willis

How to Write & Format a Cover Letter Header

The header of your postal service cover letter sets the tone for your application and provides essential contact information. A well-crafted header ensures your letter looks professional and makes it easy for hiring managers to reach you.

Include Your Contact Information

Start your header with your full name, address, phone number, and email address. Align this information to the left or center of the page, depending on your preferred style.

Add the Date

Include the current date below your contact details. This helps to establish the timeline of your application and demonstrates attention to detail.

Recipient's Information

Below the date, add the recipient's name, title, and the postal service branch address. If you don't have a specific name, use a general title such as "Hiring Manager" or "Postal Service Recruiter."

Use a Professional Greeting

Conclude your header with a formal salutation. If you know the recipient's name, use "Dear Mr./Ms. [Last Name]:". Otherwise, "Dear Hiring Manager:" is an appropriate alternative.

By following these guidelines, you'll create a polished and informative header that sets a professional tone for your postal service cover letter.

Evelyn Willis
(381) 476-3391
Catherine Lee
Hiring Manager
United States Postal Service

Greeting Your Potential Employer

After crafting a professional header, the next crucial element of your postal service cover letter is the greeting. This section sets the tone for your letter and demonstrates your attention to detail and professionalism.

Use a formal salutation

Begin your cover letter with a formal salutation, such as "Dear Hiring Manager" or "Dear [Specific Name]" if you know who will be reviewing your application. Avoid overly casual greetings like "Hello" or "Hi there."

Research the recipient

If possible, try to find out the name of the person who will be reading your cover letter. This personal touch shows initiative and can help your letter stand out. You can often find this information on the job posting, the company's website, or by calling the HR department.

Default to a general greeting

If you cannot find a specific name, use a general but professional greeting such as "Dear Hiring Manager" or "Dear Postal Service Recruitment Team." These options are more personalized than "To Whom It May Concern," which can feel outdated and impersonal.

Be mindful of gender assumptions

When using a specific name, be cautious about making gender assumptions. If you're unsure about the recipient's gender, it's best to use their full name instead of Mr. or Ms.

Double-check for accuracy

Before sending your cover letter, double-check that you've spelled the recipient's name correctly. A misspelled name can create a negative first impression and suggest a lack of attention to detail – a quality that's particularly important in postal service roles.

By crafting a thoughtful and appropriate greeting, you set a positive tone for the rest of your cover letter and demonstrate your professionalism from the outset.

Introducing Yourself in a Cover Letter

The introduction of your postal service cover letter is crucial as it sets the tone for the entire document and captures the reader's attention. This section should be concise, engaging, and tailored to the specific position you're applying for within the postal service.

Begin by clearly stating the position you're interested in and how you learned about the opening. This shows that you've done your research and are genuinely interested in the role. Next, briefly mention your most relevant qualifications or experiences that make you a strong candidate for the job. This could include any previous postal service experience, customer service skills, or physical capabilities that align with the job requirements.

Express your enthusiasm for the opportunity to work with the postal service and contribute to its mission of delivering reliable mail and package services. Highlight your understanding of the organization's values and commitment to serving the community. This demonstrates your genuine interest in the role and your alignment with the postal service's goals.

Finally, use this section to provide a brief preview of why you're an excellent fit for the position. Mention one or two key strengths that directly relate to the job requirements, setting the stage for the more detailed information you'll provide in the body of your cover letter.

Remember to keep your introduction concise, typically no more than 3-4 sentences. Your goal is to grab the reader's attention and encourage them to continue reading about your qualifications and experiences in the subsequent paragraphs.

Strong Example

Dear Hiring Manager,

As a dedicated professional with a passion for efficient mail delivery and customer service, I am thrilled to apply for the Postal Carrier position at the United States Postal Service. With over five years of experience in logistics and a proven track record of maintaining 99.8% on-time delivery rates, I am confident in my ability to contribute to the USPS's mission of providing reliable and timely mail service to our community.

Why is this a strong example?

This introduction is strong for several reasons. First, it immediately establishes the applicant's relevant passion and experience, showing enthusiasm for the specific role. The mention of 'five years of experience in logistics' demonstrates a solid background in a related field. The inclusion of a specific, impressive statistic (99.8% on-time delivery rates) provides concrete evidence of the applicant's capabilities and attention to detail. Finally, the introduction aligns the applicant's goals with the USPS mission, showing an understanding of the organization's values and objectives. This approach effectively grabs the reader's attention, highlights key qualifications, and demonstrates the applicant's fit for the role.

Weak Example

Dear Sir/Madam,

I am writing to apply for any available position at the Postal Service. I have always wanted to work for the government and I think I would be good at delivering mail. I saw your job posting online and thought I would give it a shot.

Why is this a weak example?

This introduction is weak for several reasons. Firstly, it's generic and doesn't address a specific role or person, which shows a lack of effort in researching the position or company. The phrase 'any available position' suggests a lack of focus and career direction. The motivation provided ('always wanted to work for the government') is vague and doesn't demonstrate genuine interest in the Postal Service specifically. The language used is casual and unprofessional ('give it a shot'), which is inappropriate for a formal cover letter. Additionally, the introduction fails to highlight any relevant skills or experiences that would make the applicant a strong candidate for a postal service role. Overall, this introduction fails to grab the reader's attention, doesn't demonstrate enthusiasm for the specific role, and doesn't give any compelling reasons for the employer to continue reading.

Writing the Body of Your Cover Letter

The body of your postal service cover letter is where you can showcase your qualifications and enthusiasm for the position. This section should expand on your relevant skills, experiences, and achievements that make you an ideal candidate for the job.

Highlight Relevant Skills

Focus on skills that are directly applicable to postal service work, such as:

  • Attention to detail
  • Physical stamina and dexterity
  • Time management
  • Customer service
  • Ability to work independently

Demonstrate Your Knowledge

Show that you understand the postal service's mission and values. Mention any specific knowledge you have about the organization or the position you're applying for.

Provide Specific Examples

Use concrete examples from your past experiences to illustrate how you've successfully applied your skills in similar situations. This could include:

  • Efficiently managing and organizing large volumes of items
  • Maintaining a clean driving record
  • Providing excellent customer service in challenging situations

Address Job Requirements

Carefully review the job posting and address how you meet the specific requirements listed. This shows that you've paid attention to the details of the position and helps the hiring manager see how you fit the role.

Express Enthusiasm

Convey your genuine interest in working for the postal service. Explain why you're drawn to this particular position and how it aligns with your career goals.

Keep It Concise

While you want to provide enough information to make a strong case for your candidacy, remember to keep your cover letter body concise and focused. Aim for 2-3 paragraphs that highlight your most compelling qualifications.

Strong Example

As a dedicated professional with a passion for efficient mail delivery and customer service, I am excited to apply for the Postal Service position at USPS. With over five years of experience in logistics and a proven track record of accurately sorting and delivering mail in a timely manner, I believe I would be a valuable asset to your team.

In my current role at XYZ Delivery Services, I have consistently maintained a 99.8% on-time delivery rate while handling an average of 500 packages daily. I have developed strong organizational skills and attention to detail, which are crucial in ensuring that each piece of mail reaches its intended recipient. Additionally, I have experience operating various mail processing equipment and am well-versed in USPS regulations and procedures.

I am particularly drawn to USPS's commitment to serving communities across the nation. I believe in the importance of reliable mail service and take pride in being a trusted link between senders and recipients. My friendly demeanor and excellent communication skills have allowed me to build positive relationships with customers and colleagues alike, contributing to a positive work environment and enhanced customer satisfaction.

I am eager to bring my skills, experience, and dedication to the USPS team and contribute to your mission of providing exceptional postal services to the American public.

Why is this a strong example?

This is a strong example of a Cover Letter Body for a Postal Service position because it effectively showcases the applicant's relevant skills, experience, and passion for the role. The content is tailored specifically to the postal service industry, demonstrating the candidate's understanding of the job requirements. It provides concrete examples of the applicant's achievements, such as the 99.8% on-time delivery rate and handling 500 packages daily, which quantifies their capabilities. The letter also addresses key qualities needed in the role, such as organizational skills, attention to detail, and knowledge of USPS regulations. Furthermore, it expresses enthusiasm for USPS's mission and values, showing alignment with the organization. The language is professional yet personable, striking a good balance between competence and approachability, which is important in a customer-facing role like postal service.

Weak Example

I am writing to apply for the position of mail carrier at the Postal Service. I have always wanted to work for the post office because I like to drive and be outside. I think I would be good at this job because I am reliable and can lift heavy things. I don't have any experience in mail delivery, but I'm a fast learner and I'm sure I can figure it out quickly. Please consider me for this position.

Why is this a weak example?

This is a weak example for several reasons. First, it lacks specific details about the applicant's relevant skills and experiences. The content is vague and doesn't demonstrate any research into the role or the Postal Service's needs. Secondly, the tone is overly casual and doesn't convey professionalism. The statement about 'figuring it out quickly' suggests a lack of preparation and understanding of the job's complexities. Additionally, the motivation for wanting the job (liking to drive and be outside) is shallow and doesn't align with the Postal Service's mission. A strong cover letter should highlight relevant skills, show enthusiasm for the specific role, and demonstrate knowledge of the organization.

How to Close Your Cover Letter

To wrap up your postal service cover letter effectively, you'll want to craft a strong closing that leaves a lasting impression. This final section should reiterate your enthusiasm for the position, thank the reader for their time and consideration, and provide a clear call to action.

Restate Your Interest

Begin your closing paragraph by briefly restating your interest in the position and the postal service. This reinforces your enthusiasm and reminds the reader why you're an ideal candidate.

Express Gratitude

Always thank the reader for taking the time to review your application. This shows courtesy and professionalism, which are important qualities in postal service roles.

Include a Call to Action

Indicate your willingness to discuss your qualifications further in an interview. You can also mention that you'll follow up on your application if appropriate.

Professional Sign-off

End your letter with a professional closing such as "Sincerely" or "Best regards," followed by your full name. If submitting a hard copy, leave space for your handwritten signature above your typed name.

By following these guidelines, you'll create a strong closing that reinforces your candidacy and leaves the reader with a positive final impression of your application.

Strong Example

Thank you for considering my application. I am excited about the opportunity to contribute to the USPS's mission of providing reliable and efficient mail service to our community. I look forward to the possibility of discussing how my skills and experience align with your team's needs. Please feel free to contact me at your convenience to schedule an interview.

Why is this a strong example?

This is a strong closing for a Postal Service cover letter for several reasons. First, it expresses gratitude for the reader's consideration, which is polite and professional. It also demonstrates enthusiasm for the position and the USPS's mission, showing genuine interest in the role. The closing mentions the applicant's skills and experience, subtly reinforcing their qualifications. Additionally, it includes a clear call-to-action by inviting the reader to schedule an interview, which shows initiative and confidence. The tone is professional yet approachable, which is appropriate for a Postal Service position that often involves public interaction. Overall, this closing effectively summarizes the applicant's interest, qualifications, and desire to move forward in the hiring process.

Weak Example

Thank you for your time. I hope to hear from you soon. Have a nice day!

Why is this a weak example?

This closing is weak for several reasons. First, it lacks enthusiasm and specific interest in the Postal Service position. It's generic and could be used for any job application, showing no tailored approach. Second, it doesn't reiterate the candidate's value or express eagerness to contribute to the Postal Service. Third, it fails to include a call to action or next steps, missing an opportunity to encourage further communication. Lastly, the casual 'Have a nice day!' is too informal for a professional cover letter, especially for a federal agency like the Postal Service. A stronger closing would reaffirm interest in the position, briefly restate qualifications, and express enthusiasm for the next steps in the hiring process.

Cover Letter FAQs for Postal Service


What is the ideal format and length for a Postal Service cover letter?


A Postal Service cover letter should be one page long, using a professional business letter format. It should include your contact information, the date, the recipient's information, a formal salutation, 3-4 concise paragraphs highlighting your qualifications, a closing paragraph, and your signature. Use a standard font like Arial or Times New Roman, 11-12 point size, with 1-inch margins.


What key information should I include in my Postal Service cover letter?


Your Postal Service cover letter should include your relevant skills and experience, such as customer service abilities, attention to detail, physical stamina, and any previous experience in mail handling or logistics. Highlight how your qualifications match the job requirements, mention any relevant certifications or training, and express your enthusiasm for working with the Postal Service.


How do I address my cover letter if I don't know the hiring manager's name?


If you don't know the hiring manager's name, use a general salutation such as 'Dear Hiring Manager' or 'Dear Postal Service Hiring Team.' Avoid outdated phrases like 'To Whom It May Concern.' If possible, try to find the name of the hiring manager or recruiter by checking the job posting, the USPS website, or calling the local post office.


Should I mention my ability to pass a background check and drug test in my cover letter?


Yes, it's a good idea to briefly mention your ability to pass a background check and drug test in your cover letter for a Postal Service position. These are often requirements for USPS jobs. You can include a statement like, 'I am prepared to successfully complete all pre-employment screenings, including background checks and drug tests.'


How can I make my Postal Service cover letter stand out from other applicants?


To make your cover letter stand out, tailor it specifically to the Postal Service position you're applying for. Use keywords from the job description, provide specific examples of your relevant skills and achievements, and demonstrate your knowledge of USPS operations and values. Also, show enthusiasm for the role and explain why you're interested in a career with the Postal Service.