How to Write a Project Coordinator Cover Letter (With Example)

Discover how to write an effective Project Coordinator cover letter with our step-by-step guide. This guide offers practical tips and a detailed example to help you highlight your skills and experience, ensuring your cover letter makes a strong impression.

Writing a good cover letter is a big part of getting a project coordinator job. A cover letter is a short letter that goes with your resume when you apply for a job. It tells the company why you want the job and why you'd be good at it.

For a project coordinator job, your cover letter needs to show that you can organize things well and work with different people. It's your chance to talk about your skills and experience that make you right for the job.

In this article, we'll talk about how to write a strong cover letter for a project coordinator position. We'll look at what to include, how to make it sound good, and give you an example to help you write your own. By the end, you'll know how to make a cover letter that gets noticed and helps you get an interview.

Remember, your cover letter is often the first thing a company sees about you. It's important to make it clear, honest, and interesting. A good cover letter can make the difference between getting an interview or not. So, let's start learning how to write one that works well for a project coordinator job.

Project Coordinator Cover Letter Example

Landon Wright
(654) 406-1595
Allison Riley
Hiring Manager
International Business Machines Corporation (IBM)

Dear Ms. Riley,

I am writing to express my strong interest in the Project Coordinator position at International Business Machines Corporation (IBM). As a highly motivated and detail-oriented professional, I am excited about the opportunity to contribute to IBM's renowned legacy of innovation and technological advancement.

Throughout my career, I have honed my skills in project management, stakeholder communication, and organizational efficiency. While my resume outlines my qualifications in detail, I'd like to highlight a few key strengths that make me an ideal candidate for this role:

  1. Exceptional organizational abilities: I excel at managing multiple tasks simultaneously, ensuring deadlines are met, and resources are optimally allocated.

  2. Strong communication skills: I am adept at facilitating clear and effective communication among team members, clients, and upper management, fostering a collaborative and productive work environment.

  3. Proficiency in project management tools: I am well-versed in using industry-standard software such as Microsoft Project, Jira, and Trello to streamline project workflows and enhance team productivity.

  4. Adaptability and quick learning: In the fast-paced tech industry, I pride myself on my ability to quickly grasp new concepts and adapt to changing project requirements and technologies.

  5. Problem-solving mindset: I approach challenges with a solution-oriented perspective, always striving to find innovative ways to overcome obstacles and keep projects on track.

What particularly draws me to IBM is its commitment to pushing the boundaries of technology and its global impact on various industries. I am eager to contribute to IBM's mission of harnessing the power of cloud, AI, and quantum computing to solve complex business problems and drive digital transformation.

I am confident that my skills, enthusiasm, and dedication to excellence would make me a valuable asset to your project management team. I am excited about the possibility of bringing my expertise to IBM and contributing to its continued success.

Thank you for considering my application. I look forward to the opportunity to discuss how my background and skills align with IBM's needs and to learn more about how I can contribute to your team's success.


Landon Wright

How to Write & Format a Cover Letter Header

The header of your project coordinator cover letter is the first thing a hiring manager sees, making it crucial to get right. This section sets the tone for your application and provides essential contact information. A well-crafted header ensures your cover letter looks professional and makes it easy for employers to reach you.

Key Elements of a Cover Letter Header

  1. Your full name
  2. Phone number
  3. Email address
  4. City and state (optional)
  5. Date
  6. Recipient's name and title
  7. Company name
  8. Company address

Formatting Tips

  • Use a clean, professional font
  • Align your contact information to the left or center
  • Space the recipient's details below yours
  • Include the current date between your information and the recipient's


Whenever possible, address the letter to a specific person. Research the company to find the hiring manager's name. If unavailable, use a general title like "Dear Hiring Manager" or "Dear [Company Name] Recruitment Team."

By creating a polished and informative header, you demonstrate attention to detail and professionalism – qualities essential for a successful project coordinator. This small but significant part of your cover letter can help make a positive first impression and set the stage for the compelling content that follows.

Landon Wright
(654) 406-1595
Allison Riley
Hiring Manager
International Business Machines Corporation (IBM)

Greeting Your Potential Employer

After crafting a professional header, the next crucial element of your project coordinator cover letter is the greeting. This section sets the tone for your letter and demonstrates your attention to detail.

Use a personalized salutation

Whenever possible, address the hiring manager by name. Research the company's website or LinkedIn to find the appropriate contact. If you can't find a specific name, use a professional greeting such as "Dear Hiring Manager" or "Dear [Company Name] Recruitment Team."

Avoid generic greetings

Steer clear of outdated or overly casual greetings like "To Whom It May Concern" or "Hey there." These can make your letter feel impersonal or unprofessional.

Be mindful of gender assumptions

If you're unsure of the hiring manager's gender, use their full name or a gender-neutral greeting to avoid potential offense.

Examples of effective greetings

  • "Dear Ms. Johnson,"
  • "Dear Alex Thompson,"
  • "Dear Hiring Manager,"
  • "Dear Project Management Team,"

Remember, a well-crafted greeting shows respect and sets a positive tone for the rest of your cover letter. It's a small but significant step in making a strong first impression as a project coordinator candidate.

Introducing Yourself in a Cover Letter

The introduction of your project coordinator cover letter is your first opportunity to make a strong impression on potential employers. This crucial section sets the tone for the rest of your letter and should immediately capture the reader's attention.

Hook the Reader

Begin with a compelling opening statement that showcases your enthusiasm for the position and the company. Mention why you're excited about the opportunity and how it aligns with your career goals.

Highlight Relevant Skills

Briefly mention one or two key skills or experiences that make you an ideal candidate for the project coordinator role. Focus on abilities that directly relate to the job description.

Express Your Understanding

Demonstrate your knowledge of the company and the specific project coordinator position. This shows that you've done your research and are genuinely interested in the role.

State Your Purpose

Clearly articulate why you're writing the cover letter. Mention the specific job title and where you found the job posting. If someone referred you, include their name here.

Transition to Body

End your introduction with a brief statement that leads into the main body of your cover letter. This can be a sentence that summarizes why you're the perfect fit for the role.

Remember, the introduction should be concise yet impactful, typically no more than 3-4 sentences. Your goal is to entice the hiring manager to continue reading and learn more about your qualifications.

Strong Example

Dear Hiring Manager,

As a dedicated project coordinator with over 5 years of experience in successfully managing complex IT projects, I was thrilled to come across the Project Coordinator position at TechInnovate Solutions. Your company's commitment to cutting-edge technology and innovative project management aligns perfectly with my professional expertise and passion. Throughout my career, I have consistently delivered projects on time and within budget, while fostering strong team collaborations and exceeding client expectations. I am excited about the prospect of bringing my skills in Agile methodologies, risk management, and stakeholder communication to contribute to TechInnovate's continued success.

Why is this a strong example?

This is a strong cover letter introduction for several reasons. First, it immediately highlights the candidate's relevant experience and expertise in project coordination, specifically mentioning their years of experience and focus on IT projects. This demonstrates a direct match with the job requirements. The introduction also shows that the candidate has researched the company by mentioning TechInnovate Solutions by name and referencing their commitment to technology and innovation. This personalizes the letter and shows genuine interest in the specific role. Additionally, the introduction briefly touches on key accomplishments and skills (on-time delivery, budget management, team collaboration) that are crucial for a project coordinator role. The mention of specific methodologies like Agile further emphasizes the candidate's technical knowledge. Finally, the tone is enthusiastic and confident, expressing excitement about the opportunity, which can leave a positive impression on the hiring manager.

Weak Example

Dear Sir/Madam,

I am writing to apply for the Project Coordinator position at your company. I saw the job posting online and thought I would be a good fit. I have some experience in project management and I'm a hard worker. I think I could do well in this role.

Why is this a weak example?

This is a weak cover letter introduction for several reasons. First, it starts with a generic salutation instead of addressing a specific person, which shows a lack of effort in researching the company. Second, the language is vague and uninspiring, failing to grab the reader's attention. The applicant doesn't mention the company name or demonstrate knowledge about the organization. The statement about seeing the job posting online is unnecessary and doesn't add value. Additionally, the applicant's qualifications are presented weakly with phrases like 'some experience' and 'I think I could do well,' which fail to convey confidence or specific skills. Overall, this introduction lacks enthusiasm, specificity, and a compelling reason for the employer to continue reading.

Writing the Body of Your Cover Letter

After crafting a strong introduction, the body of your project coordinator cover letter is where you'll showcase your qualifications and experiences. This section is crucial for demonstrating why you're the ideal candidate for the position.

In the body paragraphs, focus on highlighting your relevant skills, achievements, and experiences that align with the job requirements. Use specific examples to illustrate your project management abilities, organizational skills, and communication prowess. Discuss how you've successfully coordinated projects in the past, emphasizing outcomes and measurable results.

Address key qualifications mentioned in the job description, such as budget management, stakeholder communication, or specific software proficiencies. Demonstrate your understanding of the company's goals and explain how your expertise can contribute to their success.

Remember to keep each paragraph concise and focused on a specific point. Use action verbs to describe your accomplishments and quantify your achievements whenever possible. This approach helps paint a clear picture of your capabilities and the value you can bring to the role.

Tailor your content to the specific company and position you're applying for. Research the organization and incorporate relevant information to show your genuine interest and how well you'd fit into their culture.

By effectively showcasing your skills and experiences in the body of your cover letter, you'll make a compelling case for why you're the best candidate for the project coordinator position.

Strong Example

As a Project Coordinator with over 5 years of experience in the construction industry, I am excited to apply for the Project Coordinator position at XYZ Construction. In my current role at ABC Builders, I have successfully managed multiple projects simultaneously, ranging from $500,000 to $5 million in value. My expertise in project scheduling, budget management, and stakeholder communication has consistently resulted in on-time and within-budget project deliveries.

One of my key achievements was implementing a new project management software that increased team efficiency by 30% and improved client satisfaction rates by 25%. I am well-versed in industry-standard tools such as Microsoft Project, Primavera P6, and AutoCAD, which I leverage to streamline processes and enhance collaboration among team members.

I am particularly drawn to XYZ Construction's commitment to sustainable building practices and innovative design solutions. My experience in LEED-certified projects aligns perfectly with your company's vision, and I am eager to contribute my skills to help XYZ Construction maintain its position as an industry leader.

Why is this a strong example?

This is a strong example of a cover letter body for several reasons. First, it immediately establishes the candidate's relevant experience and qualifications for the Project Coordinator position. The specific mention of years of experience and industry focus demonstrates a strong fit for the role. Second, it provides concrete examples of the candidate's achievements, including project values managed and specific improvements implemented. This quantifiable information helps to substantiate the candidate's claims and showcase their impact. Third, the letter demonstrates knowledge of industry-specific tools and certifications, which adds credibility to the application. Finally, the closing paragraph shows that the candidate has researched the company and can align their experience with the company's values and goals. This personalization and demonstration of genuine interest in the company make for a compelling and strong cover letter body.

Weak Example

I am writing to apply for the Project Coordinator position at your company. I have some experience in project management and I think I would be a good fit for this role. I am organized and can use Microsoft Office. I am a team player and I work hard. I hope you will consider me for this position.

Why is this a weak example?

This example is weak for several reasons. First, it lacks specificity and fails to showcase the candidate's unique qualifications for the Project Coordinator role. The language is vague and generic, using phrases like 'some experience' and 'good fit' without providing concrete examples or achievements. The skills mentioned (being organized and proficient in Microsoft Office) are basic expectations for most office jobs and don't highlight specialized project management abilities. The cover letter also fails to demonstrate knowledge of the company or enthusiasm for the specific role. It doesn't address how the candidate's skills would benefit the employer or contribute to project success. Overall, this example is too brief, uninspiring, and fails to make a compelling case for why the candidate should be considered for the position.

How to Close Your Cover Letter

The closing of your project coordinator cover letter is your final opportunity to leave a strong impression and prompt the hiring manager to take action. This section should reinforce your enthusiasm for the position, express gratitude for the reader's time and consideration, and include a clear call to action.

Restate Your Interest

Briefly reiterate your interest in the project coordinator role and your confidence in your ability to contribute to the organization's success. This reinforces your enthusiasm and reminds the reader why you're a strong candidate.

Express Gratitude

Thank the hiring manager for taking the time to review your application. This demonstrates professionalism and courtesy, which are important qualities for a project coordinator.

Include a Call to Action

Clearly state your desire for further communication, such as an interview or follow-up call. This shows initiative and helps guide the next steps in the hiring process.

Professional Sign-off

End your letter with a professional closing, such as "Sincerely" or "Best regards," followed by your full name. If submitting a hard copy, leave space for your handwritten signature above your typed name.

Contact Information

Ensure your contact information is easily accessible. Include your phone number and email address below your name, even if they're already on your resume.

By crafting a strong closing section, you'll leave the reader with a positive final impression and increase your chances of moving forward in the hiring process.

Strong Example

Thank you for considering my application. I am excited about the opportunity to contribute to [Company Name]'s success as a Project Coordinator. My proven track record in managing complex projects, coupled with my passion for efficient project delivery, makes me confident that I can make a significant impact on your team. I look forward to the possibility of discussing how my skills and experience align with your needs and to learning more about this exciting opportunity. Please feel free to contact me at your convenience to schedule an interview.

Why is this a strong example?

This is a strong closing for several reasons. First, it expresses gratitude for the reader's consideration, which is polite and professional. It then reiterates enthusiasm for the specific role and company, showing genuine interest. The closing also succinctly summarizes the candidate's key qualifications, reminding the reader of their value proposition. It confidently states the candidate's ability to contribute, without being overly presumptuous. The closing invites further action by expressing interest in an interview and provides an open invitation for contact. This approach is proactive and shows initiative, while still maintaining a respectful tone. Overall, it leaves a positive final impression and encourages the hiring manager to take the next step in the hiring process.

Weak Example

Thanks for reading my letter. I hope to hear from you soon about the job. Have a nice day!

Why is this a weak example?

This closing is weak for several reasons. First, it's overly casual and lacks professionalism, which is inappropriate for a formal job application. The phrase 'Thanks for reading my letter' sounds perfunctory and doesn't add value. Secondly, it fails to reiterate interest in the position or company, missing an opportunity to leave a strong final impression. The closing doesn't include any call to action or next steps, which is a crucial element in a cover letter. Finally, 'Have a nice day!' is too informal and doesn't convey the appropriate level of enthusiasm or respect for the hiring process. A strong closing should be professional, reaffirm interest in the position, express gratitude for consideration, and indicate a desire for further communication.

Cover Letter FAQs for Project Coordinator


What is the ideal format and length for a Project Coordinator cover letter?


A Project Coordinator cover letter should be one page long, consisting of 3-4 paragraphs. Use a professional business letter format with your contact information at the top, followed by the date and the employer's details. Keep paragraphs concise and focused, highlighting your relevant skills and experiences.


What key skills should I emphasize in my Project Coordinator cover letter?


Emphasize skills such as project management, organizational abilities, communication, problem-solving, and leadership. Also highlight your proficiency with project management software, ability to meet deadlines, and experience in coordinating teams or resources.


How do I tailor my cover letter for a specific Project Coordinator position?


Research the company and carefully read the job description. Identify key requirements and responsibilities, then address how your skills and experiences align with these specific needs. Use concrete examples from your past work to demonstrate your capabilities.


Should I include specific project examples in my Project Coordinator cover letter?


Yes, including 1-2 specific project examples can greatly strengthen your cover letter. Briefly describe projects you've coordinated, highlighting your role, the challenges you overcame, and the positive outcomes. This demonstrates your practical experience and problem-solving abilities.


How do I conclude a Project Coordinator cover letter effectively?


Conclude your cover letter by reiterating your interest in the position and the value you can bring to the role. Express enthusiasm for the opportunity to discuss your qualifications further in an interview. End with a professional closing such as 'Sincerely' or 'Best regards,' followed by your name.