How to Write a Project Manager Cover Letter (With Example)

Discover how to write a project manager cover letter that showcases your skills and experience. This guide offers essential tips and a practical example to help you write an effective cover letter tailored to a project management role.

A project manager cover letter is a key part of your job application. It's your chance to show why you're the right person for the job. This letter goes with your resume and helps you stand out from other people who want the same job.

Writing a good cover letter takes time and effort. But it's worth it because it can help you get an interview. In this article, we'll explain how to write a strong cover letter for a project manager job. We'll talk about what to include and what to avoid. We'll also give you tips to make your letter better.

A good cover letter should show that you understand the job and the company. It should also highlight your skills and experience that match what the company is looking for. Your letter should be clear, well-written, and free of mistakes.

Remember, your cover letter is often the first thing an employer sees. It's your chance to make a good first impression. A well-written letter can make the employer want to learn more about you and invite you for an interview.

In the next sections, we'll go through the steps to write a great project manager cover letter. We'll also show you an example of a good letter. By the end of this article, you'll have the tools you need to write your own strong cover letter.

Project Manager Cover Letter Example

Denise Rodriguez
(550) 577-2957
Johnny Torres
Hiring Manager
The Boeing Company

Dear Johnny Torres,

I am writing to express my strong interest in the Project Manager position at The Boeing Company. With a proven track record of successfully managing complex projects and a passion for driving innovation in the aerospace industry, I am excited about the opportunity to contribute to your esteemed organization.

As a results-oriented professional with extensive experience in project management, I have consistently delivered projects on time and within budget, while ensuring the highest quality standards are met. My expertise includes stakeholder management, risk mitigation, and resource allocation, all of which are critical skills in the fast-paced environment of aerospace manufacturing.

What sets me apart is my ability to seamlessly integrate cross-functional teams and leverage cutting-edge project management methodologies to optimize efficiency and productivity. I am well-versed in agile frameworks and have successfully implemented lean principles in previous roles, resulting in significant cost savings and improved project outcomes.

Moreover, I am particularly drawn to The Boeing Company's commitment to innovation and its pivotal role in shaping the future of aviation. Your recent advancements in sustainable aircraft design and the development of next-generation defense systems align perfectly with my professional interests and expertise.

I am confident that my strong communication skills, analytical mindset, and ability to thrive in high-pressure environments make me an ideal candidate for this position. I am eager to bring my unique blend of technical knowledge and leadership skills to your team, contributing to The Boeing Company's continued success and industry leadership.

Thank you for considering my application. I look forward to the opportunity to discuss how my experience and skills can benefit The Boeing Company and contribute to its ongoing projects and future initiatives.


Denise Rodriguez

How to Write & Format a Cover Letter Header

The header of your project manager cover letter sets the tone for your application and provides essential contact information. A well-crafted header ensures that your letter looks professional and makes it easy for hiring managers to reach out to you.

Key Elements of a Cover Letter Header

  1. Your full name
  2. Professional email address
  3. Phone number
  4. City and state of residence
  5. Date of writing
  6. Recipient's name and title
  7. Company name and address

Formatting Tips

When creating your header, keep it clean and aligned to the left side of the page. Use a professional font that matches the rest of your application materials. Separate your contact information from the recipient's details with a line break.

Addressing the Recipient

If possible, address your letter to a specific person. Research the company or job posting to find the hiring manager's name. If you can't find a name, use a general salutation like "Dear Hiring Manager" or "Dear [Company Name] Recruitment Team."

Professional Email Address

Ensure your email address is professional and appropriate for job applications. Ideally, it should include your name or initials. Avoid using casual or humorous email addresses that might make a poor impression.

By crafting a clear and professional header for your project manager cover letter, you'll demonstrate attention to detail and make a strong first impression on potential employers.

Denise Rodriguez
(550) 577-2957
Johnny Torres
Hiring Manager
The Boeing Company

Greeting Your Potential Employer

After crafting a professional header, the next crucial element of your project manager cover letter is the greeting. This sets the tone for your letter and demonstrates your attention to detail and professionalism.

Research the recipient

Take the time to find out who will be reading your cover letter. If possible, address it to a specific person, such as the hiring manager or department head. This personal touch shows initiative and genuine interest in the position.

Use a formal salutation

Begin with a formal greeting like "Dear" followed by the recipient's name. If you're unable to find a specific name, use a general salutation such as "Dear Hiring Manager" or "Dear [Company Name] Recruitment Team."

Avoid generic greetings

Steer clear of outdated or overly casual greetings like "To Whom It May Concern" or "Hello." These can come across as impersonal and may not make the best first impression.

Double-check for accuracy

Ensure you've spelled the recipient's name correctly and used the appropriate title (e.g., Mr., Ms., Dr.). If you're unsure about someone's gender, it's best to use their full name without a title.

By crafting a thoughtful and personalized greeting, you'll set a positive tone for the rest of your cover letter and demonstrate your attention to detail – a crucial skill for any project manager.

Introducing Yourself in a Cover Letter

The introduction of your project manager cover letter sets the tone for the entire document and provides a crucial first impression. This opening paragraph should immediately capture the reader's attention and convey your enthusiasm for the position.

Begin by stating the specific role you're applying for and where you found the job listing. This demonstrates your attention to detail and ensures your application is directed to the correct position. Next, briefly highlight your most relevant qualifications or experiences that make you an ideal candidate for the project manager role.

Consider mentioning a notable achievement or a unique skill that sets you apart from other applicants. This could be a successful project you've led, a certification you've earned, or a particular area of expertise that aligns with the company's needs.

Remember to tailor your introduction to the specific company and position. Research the organization and incorporate language or values from their mission statement or job description. This shows that you've done your homework and are genuinely interested in the role.

Keep your introduction concise and engaging, aiming for three to four sentences that pack a punch. Your goal is to entice the hiring manager to continue reading and learn more about your qualifications in the body of the letter.

Strong Example

Dear Hiring Manager,

As a seasoned Project Manager with over 8 years of experience successfully delivering complex IT projects on time and within budget, I was thrilled to come across your opening for a Senior Project Manager at TechInnovate Solutions. My track record of leading cross-functional teams to achieve a 98% on-time project completion rate and $2.5M in cost savings over the past three years aligns perfectly with your company's commitment to innovation and efficiency.

Why is this a strong example?

This is a strong cover letter introduction for several reasons. First, it immediately highlights the candidate's relevant experience (8 years as a Project Manager) and directly addresses the position they're applying for. The introduction also showcases specific, quantifiable achievements (98% on-time completion rate, $2.5M in cost savings) which demonstrate the candidate's value. Additionally, it shows that the applicant has researched the company by mentioning TechInnovate Solutions' commitment to innovation and efficiency, establishing a connection between the candidate's skills and the company's values. The tone is confident and enthusiastic, which helps to engage the reader and make a strong first impression.

Weak Example

Dear Sir/Madam,

I am writing to apply for the Project Manager position I saw advertised on your website. I have been working in project management for a few years and I think I would be a good fit for your company. I am a hard worker and a team player.

Why is this a weak example?

This introduction is weak for several reasons. First, it uses a generic salutation instead of addressing a specific person, which shows a lack of research and effort. Second, it fails to grab the reader's attention or showcase the applicant's unique value proposition. The language is vague and cliché, using phrases like 'good fit' and 'hard worker' without providing specific examples or achievements. Additionally, it doesn't demonstrate knowledge of the company or express enthusiasm for the role. A strong introduction should be tailored to the specific job and company, highlight key qualifications, and create a compelling reason for the hiring manager to continue reading.

Writing the Body of Your Cover Letter

The body of your project manager cover letter is where you'll showcase your qualifications and demonstrate why you're the ideal candidate for the position. This section should highlight your relevant skills, experiences, and achievements that align with the job requirements.

Highlight Relevant Skills

Focus on skills that are crucial for project management, such as leadership, communication, organization, and problem-solving. Provide specific examples of how you've utilized these skills in previous roles.

Showcase Project Management Experience

Discuss your experience managing projects, including the types of projects, team sizes, and industries you've worked in. Mention any notable achievements, such as completing projects ahead of schedule or under budget.

Demonstrate Industry Knowledge

Show your understanding of the company and its industry. Explain how your experience and skills can contribute to the organization's goals and objectives.

Quantify Your Achievements

Use concrete numbers and metrics to illustrate your accomplishments. For example, mention the percentage of cost savings you've achieved or the number of successful projects you've led.

Address Job Requirements

Carefully review the job description and address how you meet specific requirements. This shows that you've tailored your application to the position and have the qualifications they're seeking.

Show Enthusiasm

Express your enthusiasm for the role and the company. Explain why you're interested in the position and how it aligns with your career goals.

By crafting a strong body for your cover letter, you'll effectively communicate your value as a project manager and increase your chances of landing an interview.

Strong Example

As a seasoned Project Manager with over 8 years of experience in the tech industry, I am excited to apply for the Project Manager position at TechInnovate Solutions. Throughout my career, I have successfully led cross-functional teams to deliver complex projects on time and within budget. For instance, at my current role with GlobalTech Corp, I spearheaded a cloud migration initiative that resulted in a 30% increase in system efficiency and $500,000 in annual cost savings.

My expertise in Agile methodologies, coupled with my strong communication skills, has enabled me to effectively manage stakeholder expectations and mitigate risks. I have a track record of implementing process improvements that have consistently increased team productivity by 25% or more. Additionally, my PMP certification and proficiency in project management tools like JIRA and Microsoft Project make me well-equipped to hit the ground running at TechInnovate Solutions.

I am particularly drawn to your company's commitment to innovation and your recent expansion into AI-driven solutions. I believe my experience in managing cutting-edge tech projects, combined with my passion for emerging technologies, makes me an ideal candidate to contribute to your team's success.

Why is this a strong example?

This is a strong example of a cover letter body for a Project Manager position because it effectively showcases the candidate's relevant experience, skills, and achievements. The content is tailored to the specific job and company, demonstrating the applicant's research and genuine interest. It provides concrete examples of past successes, quantifying achievements with specific metrics (30% increase in efficiency, $500,000 in savings). The letter also highlights relevant certifications and technical skills, while aligning the candidate's experience with the company's focus on innovation and AI. The tone is confident yet professional, and the length is appropriate for a cover letter body, providing enough detail without being overly lengthy.

Weak Example

I am writing to apply for the Project Manager position at your company. I have some experience managing projects and I think I would be a good fit for this role. I am organized and can work with teams. I have used Microsoft Project before and know how to make Gantt charts. I am a hard worker and always try my best. Please consider me for this position.

Why is this a weak example?

This is a weak example of a Project Manager cover letter body for several reasons. Firstly, it lacks specificity and fails to highlight concrete achievements or skills relevant to project management. The language used is vague and generic, with phrases like 'some experience' and 'I think I would be a good fit' which don't inspire confidence. The applicant mentions only basic skills (organization, teamwork) without demonstrating how these have been applied successfully in past projects. The reference to Microsoft Project and Gantt charts is too basic for a Project Manager role, as these are expected skills. The closing statement is weak and passive, failing to compel the reader to take action. Overall, this example doesn't showcase the applicant's unique value proposition or demonstrate a deep understanding of project management principles, making it unlikely to stand out to potential employers.

How to Close Your Cover Letter

After crafting a compelling body for your project manager cover letter, it's crucial to end on a strong note. The closing section is your final opportunity to leave a lasting impression and prompt the hiring manager to take action. Here's how to create an effective closing for your project manager cover letter:

Express gratitude

Begin by thanking the reader for their time and consideration. This simple gesture demonstrates professionalism and courtesy.

Reaffirm your interest

Briefly restate your enthusiasm for the position and the company. This reinforces your motivation and commitment to the role.

Call to action

Encourage the hiring manager to take the next step by expressing your interest in discussing the position further. Mention your availability for an interview or follow-up conversation.

Provide contact information

Include your phone number and email address, making it easy for the employer to reach you.

Professional sign-off

End with a formal closing, such as "Sincerely" or "Best regards," followed by your full name.

Mention enclosures

If you're including additional documents, such as your resume or portfolio, indicate this below your signature.

By following these guidelines, you'll create a strong closing that reinforces your qualifications and leaves a positive final impression on the hiring manager. Remember to keep the tone professional and confident throughout your cover letter, showcasing your project management expertise and enthusiasm for the role.

Strong Example

Thank you for considering my application. I am excited about the opportunity to bring my project management expertise to XYZ Company and contribute to your team's success. I look forward to discussing how my skills and experience align with your needs and learning more about this exciting role. Please feel free to contact me at your convenience to schedule an interview.

Why is this a strong example?

This is a strong cover letter closing for several reasons. First, it expresses gratitude for the reader's consideration, which is polite and professional. It then reiterates enthusiasm for the specific position and company, showing genuine interest. The closing also confidently states the applicant's ability to contribute, demonstrating self-assurance without being arrogant. It proactively suggests next steps by mentioning an interview, which shows initiative. Finally, it leaves the door open for further communication, making it easy for the employer to follow up. The tone is professional yet warm, striking a good balance for a project manager role.

Weak Example

Thank you for your time. I hope to hear back from you soon. Have a nice day!

Why is this a weak example?

This closing is weak for several reasons. First, it's generic and could be used for any job application, showing no specific enthusiasm for the Project Manager role. It lacks a call to action or any mention of next steps, which is important for a leadership position like Project Management. The tone is passive and doesn't reinforce the candidate's interest or qualifications. Additionally, it misses an opportunity to reiterate key skills or express eagerness to contribute to the company's projects. A strong Project Manager should demonstrate initiative and leadership even in their cover letter closing, which this example fails to do.

Cover Letter FAQs for Project Manager


What is the ideal format and length for a Project Manager cover letter?


A Project Manager cover letter should be concise, typically one page long (300-400 words). Use a professional business letter format with your contact information, date, recipient's details, salutation, 3-4 paragraphs of content, closing, and signature. Ensure proper spacing and margins for readability.


What key skills should I highlight in my Project Manager cover letter?


Highlight skills such as leadership, communication, problem-solving, risk management, budgeting, and stakeholder management. Also, emphasize your experience with project management methodologies (e.g., Agile, Scrum, PRINCE2) and relevant software tools. Tailor these skills to match the job description.


How can I make my Project Manager cover letter stand out?


To make your cover letter stand out, include specific examples of successful projects you've managed, quantify your achievements (e.g., cost savings, efficiency improvements), demonstrate your understanding of the company's needs, and explain how your unique skills and experience make you the ideal candidate for the role.


Should I address any gaps in employment or lack of specific experience in my Project Manager cover letter?


If relevant, briefly address employment gaps or lack of specific experience in your cover letter. Focus on transferable skills, relevant training or certifications, and how your diverse background can bring a fresh perspective to the role. Be honest and positive, emphasizing your eagerness to learn and contribute to the organization.