How to Write a Writer Cover Letter (With Example)

Discover practical steps for writing an impressive writer cover letter. This guide offers clear tips, a structured approach, and an example to help you create a professional and impactful cover letter tailored for writing positions.

A good cover letter can help writers get noticed by employers. When applying for writing jobs, your cover letter is often the first thing potential employers see. It's your chance to show them why you're the right person for the job.

Writing a cover letter might seem hard, but it doesn't have to be. This article will explain how to write a strong cover letter for writing jobs. We'll go over what to include, how to make your letter stand out, and give you an example to follow.

A well-written cover letter can do a lot for your job search. It can show employers that you're serious about the job and have the skills they need. It can also give them a sense of who you are as a person and as a writer.

In the next sections, we'll break down the parts of a good writer's cover letter. We'll talk about how to start your letter, what to put in the main part, and how to end it. We'll also give you tips on how to make your letter fit the job you're applying for.

By the end of this article, you'll have the knowledge you need to write a cover letter that gets results. Whether you're new to writing or have been doing it for years, these tips will help you create a letter that makes employers want to learn more about you.

Writer Cover Letter Example

Randy Cunningham
(585) 466-5775
Lance Bell
Hiring Manager
Penguin Random House

Dear Lance Bell,

I am writing to express my strong interest in the Writer position at Penguin Random House. As a passionate and dedicated wordsmith, I am thrilled at the prospect of contributing my creative talents to one of the world's leading publishing houses.

My name is Randy Cunningham, and I have been honing my craft as a writer for several years. While I may not have mentioned specific experience in my initial details, I believe my unique voice, storytelling abilities, and commitment to the written word make me an ideal candidate for this role.

Throughout my journey as a writer, I have developed a keen eye for detail, a talent for crafting compelling narratives, and the ability to adapt my writing style to various genres and audiences. I am well-versed in both fiction and non-fiction writing, and I stay current with literary trends and market demands.

What sets me apart is my unwavering dedication to the art of writing. I am constantly working on personal projects, participating in writing workshops, and seeking feedback to refine my skills. This self-driven approach to improvement aligns perfectly with Penguin Random House's reputation for nurturing talent and producing high-quality literature.

I am particularly drawn to Penguin Random House because of its rich history in publishing groundbreaking works and its commitment to amplifying diverse voices. I am excited about the possibility of contributing to this legacy and helping to shape the future of literature.

My adaptability, creativity, and strong work ethic make me a valuable asset to any writing team. I am eager to bring fresh ideas and perspectives to your esteemed organization while learning from the wealth of experience Penguin Random House has to offer.

I would welcome the opportunity to discuss how my passion for writing and dedication to the craft can contribute to the continued success of Penguin Random House. Thank you for considering my application. I look forward to the possibility of speaking with you further about this exciting opportunity.


Randy Cunningham

How to Write & Format a Cover Letter Header

The header of your writer cover letter sets the tone for the entire document and provides essential contact information. This crucial section appears at the top of your letter and should be professionally formatted to make a strong first impression.

Key Components of a Cover Letter Header

  1. Your full name
  2. Your professional title (e.g., "Freelance Writer" or "Content Specialist")
  3. Your mailing address
  4. Your phone number
  5. Your email address
  6. Your professional website or portfolio link (if applicable)

Formatting Tips

  • Use a clean, readable font such as Arial or Calibri
  • Align the header to the left or center of the page
  • Separate your contact information with line breaks or commas
  • Ensure consistency with your resume header for a cohesive application package

Additional Considerations

  • If submitting electronically, you may omit your mailing address for privacy
  • Include only one phone number and email address to avoid confusion
  • Double-check all information for accuracy before sending

By crafting a well-structured and informative header, you demonstrate attention to detail and professionalism, setting a positive tone for the rest of your cover letter.

Randy Cunningham
(585) 466-5775
Lance Bell
Hiring Manager
Penguin Random House

Greeting Your Potential Employer

After crafting a professional header, the next crucial element of your writer cover letter is the greeting. This sets the tone for your letter and demonstrates your attention to detail and professionalism.

Research the recipient

Whenever possible, address your letter to a specific person. Take the time to research the company and identify the hiring manager or relevant department head. This personal touch shows initiative and genuine interest in the position.

Use a professional salutation

If you know the recipient's name, use "Dear Mr./Ms./Dr. [Last Name]." If you're unsure about the recipient's gender, use their full name: "Dear [First Name] [Last Name]." Avoid outdated or overly formal greetings like "To Whom It May Concern" or "Dear Sir/Madam."

When the recipient is unknown

If you cannot find a specific name, use a general but professional greeting such as "Dear Hiring Manager" or "Dear [Department Name] Team." These options are more personable than "To Whom It May Concern."

Proofread carefully

Double-check the spelling of the recipient's name and company. A mistake here can create a negative first impression and undermine your attention to detail – a critical skill for writers.

By crafting a thoughtful and appropriate greeting, you set a positive tone for the rest of your cover letter, demonstrating your professionalism and genuine interest in the writing position.

Introducing Yourself in a Cover Letter

The introduction of your writer cover letter is your opportunity to make a strong first impression and grab the reader's attention. This crucial section should immediately convey your enthusiasm for the position and highlight your most relevant qualifications.

Begin by clearly stating the specific writing position you're applying for and where you found the job listing. This shows attentiveness and helps the hiring manager quickly identify which role you're interested in.

Next, briefly mention one or two of your most impressive writing accomplishments or experiences that directly relate to the job requirements. This could include published works, successful content campaigns, or notable clients you've worked with.

Express your genuine interest in the company and demonstrate that you've done your research. Mention a recent project or publication that resonates with you, or explain how your writing style aligns with their brand voice.

Finally, conclude your introduction with a confident statement about why you're an excellent fit for the position. This sets the stage for the rest of your cover letter, where you'll expand on your qualifications and experiences in more detail.

Remember to keep your introduction concise, engaging, and tailored to the specific writing job and company you're applying to. A well-crafted introduction will entice the reader to continue and learn more about your writing skills and experience.

Strong Example

Dear Hiring Manager,

As a passionate writer with over five years of experience crafting compelling content across various industries, I was thrilled to discover the Writer position at [Company Name]. Your company's commitment to producing high-quality, engaging content that educates and inspires readers aligns perfectly with my professional goals and expertise. With my proven track record of increasing reader engagement by 30% and my ability to adapt to diverse writing styles, I am confident that I can contribute significantly to your team's success.

Why is this a strong example?

This is a strong example of a Cover Letter Introduction for a Writer position because it effectively accomplishes several key objectives. First, it immediately establishes the applicant's relevant experience and passion for writing, which are crucial for the role. The introduction also demonstrates that the candidate has researched the company by mentioning its commitment to quality content, showing genuine interest in the position. Additionally, it includes a specific, quantifiable achievement (increasing reader engagement by 30%), which adds credibility to the applicant's claims. The introduction also highlights the writer's versatility, an important trait for many writing positions. Finally, it concludes with a confident statement about the candidate's potential contribution, leaving a strong first impression and encouraging the reader to continue reviewing the application.

Weak Example

To Whom It May Concern,

I am writing to apply for the Writer position at your company. I saw your job posting online and thought I would be a good fit. I have always enjoyed writing and believe I have the skills necessary for this role.

Why is this a weak example?

This introduction is weak for several reasons. First, it uses the generic 'To Whom It May Concern' salutation, which shows a lack of effort in researching the company or finding the appropriate recipient. Second, the opening is vague and uninspiring, failing to grab the reader's attention or demonstrate enthusiasm for the specific role. Third, it lacks concrete details about the applicant's qualifications or achievements in writing. Finally, the language is passive and unpersuasive, relying on weak phrases like 'I thought I would be a good fit' instead of confidently asserting why the applicant is an excellent candidate. Overall, this introduction fails to make a strong first impression or set the applicant apart from other candidates.

Writing the Body of Your Cover Letter

The body of your writer cover letter is where you can truly showcase your skills and experience. This section should expand on your qualifications and demonstrate why you're the ideal candidate for the writing position. Here are key elements to include in the body of your cover letter:

Highlight Relevant Experience

Focus on your most impressive and relevant writing accomplishments. Mention specific projects, publications, or clients you've worked with that align with the job requirements. Quantify your achievements whenever possible, such as the number of articles published or the increase in readership you've generated.

Showcase Your Writing Skills

Use the cover letter itself as a sample of your writing abilities. Employ a clear, concise, and engaging writing style that reflects your professionalism and attention to detail. Tailor your language to match the tone and style of the company or publication you're applying to.

Demonstrate Industry Knowledge

Show that you're well-versed in the specific field or genre you're applying for. Mention any specialized knowledge, research skills, or familiarity with industry trends that make you a valuable asset to the team.

Express Enthusiasm

Convey your genuine interest in the position and the organization. Explain why you're passionate about this particular writing opportunity and how it aligns with your career goals. This enthusiasm can help set you apart from other applicants.

Address Specific Requirements

Carefully review the job posting and address any specific qualifications or skills mentioned. Provide concrete examples of how your experience meets or exceeds these requirements, demonstrating that you're a perfect fit for the role.

By crafting a compelling body for your cover letter, you'll effectively communicate your value as a writer and increase your chances of landing an interview.

Strong Example

As a passionate and experienced writer with a proven track record of creating engaging content across various platforms, I am excited about the opportunity to contribute my skills to your team. Over the past five years, I have honed my craft in both digital and print media, consistently delivering high-quality articles, blog posts, and marketing materials that resonate with diverse audiences.

In my current role at XYZ Content Agency, I have successfully managed multiple projects simultaneously, meeting tight deadlines without compromising on quality. My ability to adapt my writing style to different tones and voices has allowed me to produce compelling content for clients in industries ranging from technology to lifestyle. Additionally, I have a keen eye for SEO optimization and have increased organic traffic by 40% for several client websites through strategic keyword integration and content structuring.

I am particularly drawn to your company's commitment to innovative storytelling and its reputation for fostering a collaborative work environment. I believe my creative approach to content creation, combined with my strong research skills and attention to detail, would make me a valuable asset to your writing team. I am eager to bring my enthusiasm and expertise to help further your company's mission of delivering impactful content that informs and inspires readers.

Why is this a strong example?

This is a strong example of a Cover Letter Body for a Writer position because it effectively highlights the candidate's relevant experience, skills, and achievements. The content is well-structured, starting with a brief introduction that expresses enthusiasm for the role and summarizes key qualifications. The second paragraph provides specific examples of the candidate's accomplishments, including managing multiple projects, adapting writing styles, and improving SEO performance. The final paragraph demonstrates the candidate's knowledge of the company and explains why they would be a good fit. The writing is clear, concise, and tailored to the position, showcasing the applicant's writing skills while addressing the needs of the potential employer.

Weak Example

I am writing to apply for the Writer position at your company. I have always loved writing and think I would be a good fit for this role. I have written a few blog posts and helped my friends with their essays in college. I am a fast learner and can adapt to any writing style you need. I am available to start immediately and am willing to work flexible hours.

Why is this a weak example?

This is a weak example of a cover letter body for a Writer position for several reasons. First, it lacks specific details about the applicant's writing experience and skills. The mention of 'a few blog posts' and helping friends with essays is vague and doesn't demonstrate professional writing experience. Second, there's no indication that the applicant has researched the company or understands its specific needs. Third, the language is casual and lacks the polished tone expected in professional correspondence. Finally, it fails to showcase any unique qualities or achievements that would set the applicant apart from other candidates. A strong cover letter should provide concrete examples of writing accomplishments, demonstrate knowledge of the company, and highlight relevant skills and experiences tailored to the job description.

How to Close Your Cover Letter

The closing of your cover letter is your final opportunity to leave a lasting impression on the hiring manager. It should reinforce your enthusiasm for the position and prompt the reader to take action. A strong closing can set you apart from other candidates and increase your chances of securing an interview.

Restate Your Interest

Briefly reiterate your interest in the position and the company. This reminds the reader why you're an excellent fit for the role.

Express Gratitude

Thank the reader for their time and consideration. This simple gesture demonstrates professionalism and courtesy.

Call to Action

Indicate your eagerness to discuss your qualifications further in an interview. Be confident but not presumptuous.

Professional Sign-off

End your letter with a professional closing, such as "Sincerely" or "Best regards," followed by your full name.

Contact Information

Include your phone number and email address for easy follow-up.

By crafting a thoughtful closing, you'll leave the hiring manager with a positive final impression and increase your chances of moving forward in the hiring process.

Strong Example

Thank you for considering my application. I am excited about the opportunity to contribute my writing skills and creative ideas to your team. I look forward to the possibility of discussing how my experience and passion for crafting compelling narratives can benefit your organization. Please feel free to contact me at your convenience to arrange an interview.

Why is this a strong example?

This is a strong closing for a Writer cover letter for several reasons. First, it expresses gratitude for the reader's consideration, which is polite and professional. It then reiterates enthusiasm for the position, demonstrating genuine interest. The closing also briefly summarizes the applicant's key strengths (writing skills and creative ideas) and how they align with the company's needs. By mentioning the desire to discuss their experience further, it subtly prompts the hiring manager to take the next step. The closing is confident without being presumptuous, and it ends with a clear call-to-action, inviting the employer to arrange an interview. This approach is proactive and shows initiative, which are desirable traits in a writer.

Weak Example

I hope you'll give me a chance to work for your company. I really need this job and I promise I won't let you down. Please call me anytime, day or night, if you have any questions. I'm eagerly waiting to hear back from you soon!

Why is this a weak example?

This closing is weak for several reasons. First, it comes across as desperate and unprofessional, which can be off-putting to potential employers. The writer begs for a chance and emphasizes their need for the job, rather than focusing on what they can offer the company. The promise not to 'let you down' lacks specificity and doesn't highlight any particular skills or qualities. Additionally, offering to be available 'anytime, day or night' may seem eager, but it also suggests a lack of boundaries and professionalism. Finally, the closing doesn't include a clear call to action or next steps, and the tone is overly informal and emotional for a professional communication. A strong closing should be confident, reiterate interest in the position, and end with a professional sign-off.

Cover Letter FAQs for Writer


What is the ideal format and length for a writer's cover letter?


A writer's cover letter should typically be one page long, consisting of 3-4 concise paragraphs. Use a professional business letter format with your contact information at the top, followed by the date and the recipient's details. Keep the tone professional yet engaging, and tailor the content to the specific writing position or publication you're applying to.


What key elements should I include in my writer's cover letter?


Your writer's cover letter should include: a strong opening paragraph that hooks the reader, a brief overview of your writing experience and skills, specific examples of your published work or writing achievements, how your writing style fits the publication or company, and a call-to-action closing paragraph requesting an interview or further discussion.


How do I showcase my writing skills in a cover letter?


To showcase your writing skills, use compelling language and a strong narrative voice throughout your cover letter. Incorporate relevant industry jargon, demonstrate your understanding of the publication or company's style, and provide brief, impactful examples of your best work. Ensure your cover letter is free from grammatical errors and typos to further demonstrate your attention to detail.


Should I include links to my writing portfolio in my cover letter?


Yes, it's beneficial to include 1-2 links to your online writing portfolio or published works in your cover letter. This gives the hiring manager easy access to samples of your writing. However, be selective and only include links that are most relevant to the position you're applying for. You can place these links in the body of the letter or in a separate line at the bottom.


How do I address a writer's cover letter if I don't know the recipient's name?


If you don't know the recipient's name, avoid using 'To Whom It May Concern' as it's outdated. Instead, use a job-specific salutation such as 'Dear Hiring Manager,' 'Dear Editorial Team,' or 'Dear [Publication Name] Editor.' If possible, research the company to find the name of the person who might be reviewing applications, or call the company to ask for the appropriate contact.


How can I make my writer's cover letter stand out from other applicants?


To make your cover letter stand out, start with a unique and attention-grabbing opening line. Tailor your letter specifically to the job or publication, showing you've done your research. Use your writing skills to tell a compelling story about why you're the perfect fit. Include specific, quantifiable achievements from your writing career, and if appropriate, add a touch of creativity that aligns with the company's culture or the publication's style.