Grants Manager Resume Example & Writing Guide

Need help creating a grants manager resume? Use our resume example and writing tips to showcase your skills and experience. Learn what to include and how to structure your resume to impress hiring managers. Boost your chances of scoring an interview for a grants manager role with an optimized resume that effectively markets your qualifications. Let's get started!

A great resume is essential for landing a grants manager position. Grants managers need a resume that showcases their skills in securing funding, managing budgets, and overseeing projects. However, creating a resume that effectively highlights these abilities can be challenging.

This guide provides step-by-step instructions for writing a grants manager resume that will catch the attention of hiring managers. It covers the key sections to include, such as a summary statement, work experience, education, and skills. The article also offers tips for presenting your qualifications in the best possible light, like using specific examples and data to back up your accomplishments.

In addition to expert advice, this guide includes a sample grants manager resume that you can use as a template for your own. By following the strategies outlined in this article and studying the example provided, you'll be well on your way to creating a resume that sets you apart from other candidates and helps you secure your next grants manager role.

Common Responsibilities Listed on Grants Manager Resumes

  • Identifying and researching potential grant opportunities aligned with organization's mission and goals
  • Writing, preparing, and submitting grant proposals and applications to secure funding
  • Managing and tracking grant budgets, ensuring compliance with grant requirements and regulations
  • Collaborating with internal departments and external partners to develop and implement grant-funded programs
  • Monitoring and evaluating grant-funded programs to ensure they meet objectives and deliverables
  • Maintaining accurate records and documentation related to grant activities, budgets, and reporting
  • Preparing and submitting timely grant reports to funding agencies, detailing progress and outcomes
  • Building and maintaining relationships with funding agencies, partners, and stakeholders
  • Staying current with trends, best practices, and regulations in the grant management field
  • Providing guidance and support to staff and partners on grant management processes and requirements

How to write a Resume Summary

The resume summary or objective section is a crucial focal point for recruiters – it’s essentially a brief "elevator pitch" that paints a clear picture of who you are as a professional. This section could be the tiebreaker that lands you the job, so you've taken a wise step in wanting to know more about how to maximize its effectiveness. Now, don't feel intimidated or pressured. While this tiny paragraph bears remarkable importance, mastering its art isn't akin to rocket science, and here's how you can do it.

Know the Difference

First, an understanding of what makes a summary different from an objective will allow you to choose the one that suits your circumstances best. While they both serve to introduce your professional persona, they stem from different perspectives.

A resume objective conveys your career goals—it's more suitable for newcomers in the workforce who are still exploring their path. As an experienced Grants Manager, however, you'd likely benefit more from a resume summary, as it gives a career synopsis based on your experiences and skills.

Keep it Concise yet Comprehensive

In creating an outstanding resume summary, remember it does not have to be lengthy to impress. Recruiters often have to scan through volumes of applications, so strive to be both concise and comprehensive. A well-written summary should be around three to four sentences that effectively touch upon your work experience, skill set, and expertise as a Grants Manager.

Personalize Your Summary

Generic summaries are a dime a dozen and are likely to be quickly overlooked. To truly capture a recruiter's attention, ensure your summary is personalized—representing your unique skills, achievements, and experience. Use specific, measurable accomplishments where possible. For example, if you have successfully secured a significant grant or improved the grant application success rate at your current place of employment, mention it.

Remember, this section of your resume should serve as a sketch of your meaningful experiences and the value you could potentially bring to the new position, rather than just a checklist of your skills or roles.

Use Relevant Keywords

Another useful yet often overlooked facet of crafting an effective resume summary is keyword usage. Most professional sectors, including grant management, have industry-specific language or buzzwords. Make sure you incorporate those into your summary where relevant and natural.

Using these keywords not only shows you're familiar with the industry's language, it can also help your resume get past Applicant Tracking Systems (ATS)—software used by recruiters to sift through resumes based on keywords and other criteria.

However, avoid keyword stuffing. Make sure the summary still reads naturally and every included word or phrase genuinely represents your abilities or experiences.

In conclusion, writing an excellent summary for your resume as a Grants Manager requires understanding the difference between a summary or objective, keeping it concise, personalizing your information, and utilizing relevant keywords. With these strategies, your summary section is bound to make a memorable first impression.

Strong Summaries

  • Dynamic Grants Manager with over 7 years of experience in securing and managing grant funds to support important projects. Proficient in conducting extensive research to identify beneficial grant opportunities, fostering strong relationships with funding sources, and ensuring compliance with grant requirements.
  • Experienced Grants Manager with a demonstrated track record of winning public and private grants for non-profit organizations. Adept at identifying funding opportunities, preparing efficient and persuasive grant proposals, and ensuring timely submission and follow-ups.
  • Detail-oriented Grants Manager with a strong background in financial management and a proven ability to collaborate effectively with other departments. Profound understanding of grant processes, high proficiency in budget development, and a commitment to maximizing the use of grant funds.

Why these are strong?

These examples are good because they highlight the applicant's experience, key skills, and achievements.

They include specific details such as years of experience and areas of proficiency that are relevant to a Grants Manager position.

Demonstrating a proven track record in securing grants and understanding of grant processes increases the applicant's credibility.

Furthermore, mentioning interpersonal skills like the ability to collaborate and foster relationships is helpful as these skills are often required in a Grants Manager role.

They also communicate an understanding of the role's duties and responsibilities, showing hiring managers that you are capable and knowledgeable in the field.

Weak Summaries

  • With more than 2 decades of experience in managing grants, I can do everything that is required in this job. Just trust me.
  • Average Grants Manager who managed to save some money for my previous employer. I know a lot about grants and it's boring but I need a job.
  • As a Grants Manager I do stuff with grants. I guess that's pretty much everything I do.
  • I'm not really sure about my experience in grant management as it seems quite complex and has many aspects. But I am willing to learn if given a chance.
  • Did many things as a Grants Manager, too numerous to state here. But I did save some money.

Why these are weak?

These examples above are bad practices for several reasons. The first summary lacks specific details about the role performed and is over-confident making it seem unprofessional. The second summary shows a lack of enthusiasm and motivation which can deter employers. The third summary lacks substance and appears casual and unprofessional, while the fourth summary indicates a lack of confidence and potential lack of expertise. Lastly, the fifth example is too vague and fails to showcase the applicant's abilities or achievements in a quantifiable manner, which makes it challenging for employers to gauge their potential effectiveness or success in the role.

Showcase your Work Experience

The work experience section is undeniably a formidable pillar supporting the overall structure of your resume, a major player in your personal branding exercise. This section has a unique power—despite revolving around your past—shaping your future. It is the part of your resume where you narrate your professional journey. While it's critical to every profession, it holds special prominence for those in roles like a Grants Manager where results and performance are pivotal.

Let's explore some key strategies to present this section in the most engaging manner without resorting to misleading flamboyance or unnecessary complexity.

Understanding the Role and Context

As a Grants Manager, you're no stranger to strategizing, implementing, and reviewing grants. This role defines you as a problem solver, content strategist, financial advisor, and project manager. Remember how this role contains multitudes. Narrate your work experience manually, in a way that highlights these layers.

Focussing on Achievements over Duties

Although you want recruiters to know you're capable of performing requisite duties, your work experience section should paint a picture of what makes you uniquely qualified for the role. Instead of cataloging routine tasks, highlight your achievements. If your efforts led to a significant grant being awarded, an increase in funding, or a successful project execution, make them the star of your story.

Expert Tip

Quantify your achievements and impact in each role using specific metrics, percentages, and numbers to demonstrate the value you brought to your previous employers. This helps your work experience section come alive and stand out to hiring managers.

Quantifying Achievements

Ensure to back your accomplishments with quantifiable data. Quantifiable achievements convey your worth in a manner that's immediately recognizable and universally understood. If you can put a hard-number or percentage to your results, do it!

Tailoring your Experience to the Job

Generic resumes are a dime a dozen. Recruiters seek candidates who see their job posting as more than a hollow obligation. When adding experiences, focus on aligning with the particular needs and value-orientation of the job you are applying to. Remember, you're not just listing jobs; you're speaking to an audience.

Showcasing Skill Transformation and Growth

Your work history isn't just a timeline; it's a trajectory. It chronicles how you have honed your craft, acquired new skills, and the value you've added to your past employers. Ensure that your experiences narrate that story.

Crafting your work experience section pulls together aspects of narration, marketing, and succinct writing. It wouldn't be untrue to depict this section as the backbone of your resume. While daunting, clarity of thought, an understanding of value, and strategic presentation designed to appeal to your reader can transcend the ordinary, lend voice and verve to your professional journey, and prove that as a Grants Manager, you truly understand the value of resources.

Remember, this isn't about crafting a varnished tale. It's about truthfully representing and conveying your worth. As much as this is about getting a job, it's about finding the right job where employers recognize the strength and sincerity you bring to the table.

Strong Experiences

  • Managed and monitored a $5 million grant portfolio across multiple initiatives to ensure compliance with federal guidelines.
  • Developed data tracking systems to improve oversight and reporting on the progress of funded initiatives.
  • Governed and guided the grant writing process from conceptualization, research, and writing to submission and follow-up.
  • Increased grant funding by 30% in one year through effective management and innovative funding strategies.
  • Provided specialized training to staff and stakeholders on grant development and management to improve overall team competency.

Why these are strong?

These are good examples because they each talk about different facets of a grant manager's role. Ranging from managing grant portfolio, tracking progress, overseeing the whole process of grant writing, increasing funding to providing specialized training. Each point not only illustrates a key responsibility of the role, but also demonstrates impact and achievements, either through quantifiable results (e.g., increasing grant funding by 30%) or through improvements (e.g., improved oversight, enhanced team competency). Specific, result-oriented bullet points like these make for a stronger resume because they tell the hiring manager what value the candidate can bring to their company.

Weak Experiences

  • - Worked as a grants manager.
  • - Grants Manager duties.
  • - Did some work with grants.
  • - Participated in grant related tasks.
  • - Some experience with grants.

Why these are weak?

These bullet points are all unfavorable examples to include in a resume for a Grants Manager position for a few reasons. Firstly, they're all very vague and don't provide specific details about the tasks performed, achievements unlocked, or skills used. A good bullet point in a resume should be concise but still contain enough detail to give a good picture of the tasks and responsibilities. Secondly, phrases like 'Did some work with grants' and 'Some experience with grants' are undetermined and don't portray confidence or competence. They may create doubt in the employers' mind about the candidate's actual experience and skill level. Finally, the use of passive voice like in 'Worked as a grants manager' or 'Grants Manager duties' can make a job accomplishment sound less impressive. Use action verbs to make your achievements sound more impactful.

Skills, Keywords & ATS Tips

When crafting a resume for a Grants Manager position, an important aspect to consider is the blend of hard and soft skills. These skills not only exhibit your expertise and adaptability but are key in navigating through Applicant Tracking Systems (ATS). Let's delve into the importance of these factors and how they interconnect.

Hard and Soft Skills: The Perfect Blend

In a nutshell, hard skills are your technical abilities learned through education or training. They relate to operations specific to a Grants Manager, like proficiency in grant research, budgeting, and knowledge about government regulations and industry guidelines. These skills demonstrate your capability to perform job-specific tasks.

On the other hand, soft skills are interpersonal and people-centric abilities, vital for handling daily interactions and challenges. Skills such as communication, teamwork, problem-solving, or leadership are especially crucial for Grants Managers, who liaise with various stakeholders, lead teams and make strategic decisions.

To make your resume shine, showcasing a mix of these skills can help you stand out. It shows potential employers your versatility, emphasizing you're not only technical but also equipped to handle the human side of operations.

Keywords, ATS and Matching Skills

Keywords are specific terms or phrases employers use to describe the desired skills and experiences for a position. They are vital in resumes, primarily due to the prevalence of ATS.

ATS, or Applicant Tracking Systems, are software tools that employers use to scan and sort resumes. These systems are designed to filter out resumes lacking certain keywords, allowing employers to quickly filter through enormous volumes of applications.

To enhance your chances of passing an ATS scan, it's advised to incorporate relevant keywords from the job description into your resume, especially in the skills section. For instance, if the job post mentions 'grant administration', include it in your skills.

However, remember the importance of authenticity. Only include keywords that genuinely reflect your skills and experience. Above all, align these keywords with your hard and soft skills, giving a balanced portrait of your professional capabilities.

You now have a grasp on the importance of hard and soft skills in a Grants Manager resume and how they connect with ATS and keywords. Blend these elements effectively in your resume, and you'll be steps closer to landing that dream Grants Manager role.

Top Hard & Soft Skills for Full Stack Developers

Hard Skills

  • Grant Writing
  • Financial Reporting
  • Program Management
  • Budgeting
  • Compliance
  • Fundraising
  • Research
  • Data Analysis
  • Strategic Planning
  • Proposal Writing
  • Project Management
  • Non-profit Administration
  • Event Planning
  • Contract Negotiation
  • Microsoft Office Suite
  • Financial Management
  • Fiscal Management
  • Government Relations
  • Policy Analysis
  • Audit Management
  • Soft Skills

  • Leadership
  • Communication
  • Problem-Solving
  • Critical Thinking
  • Time Management
  • Networking
  • Detail-Oriented
  • Adaptability
  • Flexibility
  • Teamwork
  • Negotiation
  • Conflict Resolution
  • Creativity
  • Decision-making
  • Organizational Skills
  • Diplomacy
  • Interpersonal Skills
  • Self-Motivation
  • Persistence
  • Stress Management
  • Top Action Verbs

    Use action verbs to highlight achievements and responsibilities on your resume.

  • Managed
  • Administered
  • Monitored
  • Evaluated
  • Negotiated
  • Analyzed
  • Researched
  • Developed
  • Organized
  • Implemented
  • Coordinated
  • Directed
  • Supervised
  • Reported
  • Proposed
  • Maintained
  • Planned
  • Tracked
  • Reviewed
  • Prepared
  • Budgeted
  • Communicated
  • Initiated
  • Assured
  • Designed
  • Trained
  • Convinced
  • Championed
  • Operated
  • Influenced
  • Closed
  • Created
  • Built
  • Controlled
  • Delivered
  • Enhanced
  • Established
  • Forecasted
  • Ensured
  • Identified
  • Education

    Highlighting your education and certificates on your resume as a Grants Manager can significantly increase your chances of standing out. Typically, this information is placed at the bottom of your resume, although it can be moved higher if it's particularly relevant or impressive. Under a heading labeled "Education" or "Certifications," list your degrees or certificates in reverse chronological order. Include the name of the institution, the type of degree or certificate received, and the date of completion. Be sure to draw attention to any components of your education that make you particularly well-suited to a Grants Manager role.

    Resume FAQs for Grants Managers


    What is the best resume format for a grants manager?


    The best resume format for a grants manager is a reverse-chronological format. This format highlights your most recent experience first and allows employers to quickly see your career progression and relevant skills. A functional or combination format may be suitable if you have gaps in your employment history or are changing careers.


    How long should a grants manager resume be?


    A grants manager resume should typically be one to two pages long. If you have less than 10 years of experience, aim for a one-page resume. For those with more extensive experience, a two-page resume is acceptable. Focus on including the most relevant information and accomplishments while being concise and clear.


    What are the most important skills to include on a grants manager resume?


    When creating a grants manager resume, focus on highlighting skills such as grant writing, project management, budgeting, and research. Showcase your ability to identify funding opportunities, develop proposals, and manage the grant lifecycle. Additionally, emphasize your communication, collaboration, and problem-solving skills, as these are crucial in the grants management field.


    How can I make my grants manager resume stand out?


    To make your grants manager resume stand out, focus on quantifying your achievements and using action verbs to describe your responsibilities. Include specific examples of successful grants you have secured, the amount of funding obtained, and the impact of the projects you managed. Tailor your resume to the job description and organization, highlighting relevant experience and skills. Finally, ensure your resume has a clean, professional design and is error-free.

    Grants Manager Resume Example

    A Grants Manager oversees the pursuit of funding from government, corporate, and nonprofit sources. Responsibilities include identifying opportunities, preparing compelling proposals, and managing reporting. Key qualifications are strong writing abilities, data analysis skills, and project management expertise. For the resume, highlight metrics demonstrating grant success, relevant certifications, and experience managing complex proposals and reporting processes. Use clear, quantified accomplishment statements to stand out.

    Troy Reed
    (516) 967-9590
    Grants Manager

    Accomplished Grants Manager with a proven track record of securing substantial funding for nonprofit organizations. Adept at identifying funding opportunities, developing compelling proposals, and building strong relationships with grantors. Passionate about driving positive change and maximizing the impact of grant-funded programs.

    Work Experience
    Senior Grants Manager
    06/2019 - Present
    Global Health Initiative
    • Secured over $10 million in grants annually for global health projects, expanding the organization's reach to 15 countries.
    • Developed and implemented a comprehensive grants management system, streamlining processes and improving efficiency by 30%.
    • Collaborated with program teams to align grant proposals with organizational goals and ensure compliance with grantor requirements.
    • Provided strategic guidance to leadership on funding opportunities and trends, contributing to the development of long-term sustainability plans.
    • Mentored and trained junior grants staff, fostering a high-performing team that consistently met funding targets.
    Grants Coordinator
    02/2016 - 05/2019
    Education Equality Foundation
    • Managed a portfolio of grants totaling $5 million, focusing on education equity initiatives in underserved communities.
    • Conducted extensive research to identify new funding sources, resulting in a 25% increase in grant revenue.
    • Collaborated with cross-functional teams to develop innovative grant proposals that aligned with the foundation's mission.
    • Monitored grant expenditures and ensured compliance with reporting requirements, maintaining a 100% on-time reporting rate.
    • Represented the foundation at industry conferences and networking events, building relationships with key funders and partners.
    Grants Assistant
    08/2014 - 01/2016
    Arts for All Foundation
    • Assisted in the development and submission of grant proposals, contributing to the securing of over $2 million in funding.
    • Maintained accurate records of grant applications, awards, and reporting requirements using grants management software.
    • Conducted research on prospective funders and assisted in the cultivation of new funding relationships.
    • Supported the grants team in preparing progress reports and financial statements for grantors.
    • Participated in the planning and execution of fundraising events, helping to raise awareness of the foundation's mission.
  • Grant Writing
  • Proposal Development
  • Grants Management
  • Budgeting and Financial Management
  • Research and Analysis
  • Relationship Building
  • Project Management
  • Strategic Planning
  • Team Leadership
  • Oral and Written Communication
  • Fundraising
  • Program Evaluation
  • Nonprofit Management
  • Data Analysis and Reporting
  • Community Outreach
  • Education
    Master of Public Administration
    09/2012 - 05/2014
    New York University, New York, NY
    Bachelor of Arts in English
    09/2008 - 05/2012
    University of Massachusetts Amherst, Amherst, MA